Terms & Currency
Quotations issued as proforma invoices with agreed trade terms and currency.
See terms →Buyer resources · Payment & security
Payment Methods for Wholesale Custom Wood Orders
How Cao County Qingtan Muyu Crafts Co., Ltd quotes, invoices and receives payment for OEM and ODM wooden homeware programs — accepted methods, typical schedules and the verification steps we ask every buyer to follow.
Accepted Methods
T/T bank transfer and L/C at sight for qualifying orders; other options by discussion.
View methods →Payment Schedule
Typically a deposit with the balance before shipment, adjusted to the order and history.
See schedule →Payment Security
Verify beneficiary details through an established contact before every transfer.
Protect your payment →01 · Terms & currency
Quotations, Proforma Invoices and Trade Terms
Every order begins with a written quotation. Once the specification, quantity, packaging and delivery terms are confirmed, we issue a proforma invoice that lists the products, unit prices, total value, trade term, currency, validity period and the payment schedule applicable to that order.
What the proforma invoice includes
- Product descriptions, specifications and order quantities.
- Unit price and total order value in the agreed currency.
- Trade term — EXW, FOB (Qingdao or another agreed China port) or CIF as discussed.
- Packaging, labelling and any agreed compliance or testing items.
- Lead time, validity period and the payment schedule for the order.
Direct answer: Quotations are normally issued in USD. EUR and other currencies can be discussed where banking is practical. The proforma invoice is the reference document for both payment and production.
02 · Accepted methods
Accepted Payment Methods for B2B Orders
We use payment methods that are standard for international B2B manufacturing and that protect both sides of the transaction. The method for a specific order is confirmed in the proforma invoice, taking order value, production requirements and cooperation history into account.
Commonly used methods
- T/T (telegraphic transfer / bank wire): the most common method for our order sizes, used for both deposit and balance payments.
- L/C at sight (letter of credit): available for qualifying larger orders; issuing bank, clauses and fees are reviewed before acceptance.
- Sample charges and small payments: options can be discussed during quotation so that sampling is not delayed.
Direct answer: T/T bank transfer is the standard method; L/C at sight is available for qualifying orders. Any other method — including platform or escrow arrangements — must be agreed in writing in the proforma invoice before it is used.
03 · Payment schedule
Typical Payment Schedule for Production Orders
The schedule matches the milestones of a custom manufacturing program: specification approval, material purchasing, production and shipment. For a typical new order, production is scheduled once the deposit is received, and the goods are shipped once the balance has been settled according to the agreed trade term.
How the schedule usually works
- Deposit: commonly around 30% of the order value, paid against the proforma invoice to start material purchasing and production scheduling.
- Balance: commonly around 70%, due before shipment — for example against a copy of the bill of lading or the agreed shipping documents.
- Sampling: sample charges, where applicable, are handled separately from the production payment schedule.
- Repeat and long-term orders: schedules can be reviewed as cooperation history builds.
Direct answer: A typical new order is 30% deposit to begin production and 70% balance before shipment. The exact percentages and trigger points are always stated in the proforma invoice for that order.
04 · Payment security
Payment Security and Beneficiary Verification
International buyers are regularly targeted by payment-diversion fraud, where criminals impersonate a supplier and send new or "updated" bank details by email. We therefore ask every buyer to treat beneficiary verification as a standard step of each payment, not a one-time formality.
Verification steps we ask buyers to follow
- Confirm the beneficiary name, bank, account number and SWIFT code against the proforma invoice issued through our established channel.
- Treat any request to change bank details as suspicious until it is independently confirmed by a known contact — by phone or WhatsApp at a previously used number.
- Do not rely on email alone: display names and reply-to addresses can be forged.
- Keep the proforma invoice, payment receipt and correspondence for your records; they support any later review.
Direct answer: Bank details should always be verified through an established contact before payment, and any change of beneficiary information must be independently confirmed before a transfer is made.
Payment FAQ
Which currencies do you accept?
Quotations are normally issued in USD. EUR and other currencies can be discussed where banking arrangements are practical; the agreed currency is stated in the proforma invoice.
Can I pay the full amount in advance?
Advance payment is possible, but the deposit-and-balance schedule is recommended because it links each payment to a production milestone. If you prefer a different structure, discuss it during quotation so it can be written into the proforma invoice.
When exactly is the balance payment due?
The trigger for the balance — for example shipment, or receipt of a copy of the bill of lading — depends on the trade term and is stated in the proforma invoice. Production and shipping follow the confirmed schedule once payment is received.
Do you accept letters of credit?
L/C at sight can be accepted for qualifying larger orders. The issuing bank, clauses, document requirements and bank fees are reviewed and agreed before the L/C is opened, so both sides understand the conditions.
How do I know your bank details are genuine?
Verify the beneficiary name, bank, account number and SWIFT code against the proforma invoice, and confirm them with a known contact by phone or WhatsApp before the first transfer and before any payment after details appear to change. Never act on emailed bank-detail changes without independent confirmation.
Can sample charges be paid with the deposit?
Sample charges are normally handled separately so sampling can start immediately. If a project moves to production, how the sample charge is treated — refunded, credited or offset — is confirmed in the order discussion.